The Project Work Site is your virtual Project Management Office (PMO) on a large project. Can you do with-out one? The Project Work Site provides project management processes, guides, templates and contains the active project artifacts. It’s the information hub.
Features for the Project Work Site can include cloud file storage, collaboration, blogs, mobile accesses, calendars, and other tools for dealing with content or social media.
Key Benefits of the Project Work Site
Project Work Sites are developed and implemented using collaboration platforms like SharePoint and Google Sites and might include products like Blogspot, SkyDrive, Google Drive, Office365, and Google Docs.
Core Content Components of the Project Work Site
The Project Work Site consists of dynamic files with live project data, and integrated content that describes project processes and methods such as: resource management, facilities management, organization management, contract administration, financial management, project communications, exceptions management, deliverable management, and status reporting.
Create the Project Work Site Template
Many collaboration platforms offer capabilities to create Project Work Site Templates. Project Work Site Templates are pre-configured and customized to include project management methods, policy, process, procedures, content, templates and forms.
The Project Work Site Template is used to speed-up the starting point for implementing the Project Work Site and is used early during the project mobilization process.
"Tweak" the Project Work Site Template for Each Project
After the Project Work Site Template is deployed and provisioned for use on a new Project, it is customized and tailored to meet the specific and unique needs of the new Project. This takes place early during project start-up.
—Tip: Encourage and engage team members to leverage the work site.
Once the Project Work Site gets implemented it becomes the information hub for all stakeholders—the “go-to point” for team members needing project content.
Implement Planning Features First
Prioritize Project Work Site deployment—provide access to definition and planning templates.
Enable the site for use "quickly"—allow stakeholders to contribute right away. Enable content features for users as they become available.
Turn-on Features to Handle Exceptions
Exceptions are random events that happen at any time—team members need guidance on “how to” handle random events.
Events management includes the processes necessary to collect project issues and monitor their resolution, analyze symptoms that are causing concern about a particular project situation, handle compliance incidents, and handle actions.
TIP: Methods for managing events can be used across projects—standardized this content and make it easy to reuse.
Conclusion
Communication is a critical success factor to the execution and delivery of every project. Leveraging a Project Work Site will greatly improve communications and enhance the exchange and delivery of information to all stakeholders.
The implementation of a Project Work Site is usually overseen and handled by the PMO. Developing a standardized and reusable templates for deployment of the Project Work Site will greatly improve the implementation process. It will also significantly reduce the effort and cost associated with project start-up.
Consider using a Project Work Site to increase the likelihood of delivering a successful project and having happy customers.
Tweets by @mkaplanPMP
Key Benefits of the Project Work Site
- Greatly facilitates information exchange for all stakeholders
- Enables the team to focus effort and time on value added project planning tasks
- Significantly reduces the time required to mobilize a PMO
- Decreases the effort and cost needed to implement temporary project processes
- Enables content to be personalized, channeled, tracked and analyzed
Project Work Sites are developed and implemented using collaboration platforms like SharePoint and Google Sites and might include products like Blogspot, SkyDrive, Google Drive, Office365, and Google Docs.
The Project Work Site consists of dynamic files with live project data, and integrated content that describes project processes and methods such as: resource management, facilities management, organization management, contract administration, financial management, project communications, exceptions management, deliverable management, and status reporting.
Create the Project Work Site Template
Many collaboration platforms offer capabilities to create Project Work Site Templates. Project Work Site Templates are pre-configured and customized to include project management methods, policy, process, procedures, content, templates and forms.
The Project Work Site Template is used to speed-up the starting point for implementing the Project Work Site and is used early during the project mobilization process.
"Tweak" the Project Work Site Template for Each Project
After the Project Work Site Template is deployed and provisioned for use on a new Project, it is customized and tailored to meet the specific and unique needs of the new Project. This takes place early during project start-up.
Once the Project Work Site gets implemented it becomes the information hub for all stakeholders—the “go-to point” for team members needing project content.
Implement Planning Features First
Prioritize Project Work Site deployment—provide access to definition and planning templates.
Enable the site for use "quickly"—allow stakeholders to contribute right away. Enable content features for users as they become available.
Exceptions are random events that happen at any time—team members need guidance on “how to” handle random events.
Events management includes the processes necessary to collect project issues and monitor their resolution, analyze symptoms that are causing concern about a particular project situation, handle compliance incidents, and handle actions.
Conclusion
Communication is a critical success factor to the execution and delivery of every project. Leveraging a Project Work Site will greatly improve communications and enhance the exchange and delivery of information to all stakeholders.
The implementation of a Project Work Site is usually overseen and handled by the PMO. Developing a standardized and reusable templates for deployment of the Project Work Site will greatly improve the implementation process. It will also significantly reduce the effort and cost associated with project start-up.
Consider using a Project Work Site to increase the likelihood of delivering a successful project and having happy customers.
Tweets by @mkaplanPMP
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