Learn how to Monitor the Project

Address and resolve variations from the plan



4.1 Monitor Issues

Keep track of exception resolution
  • Define and analyze exception 
  • Identify steps for resolution 
  • Observe and report resolution activities 

4.2 Monitor Actions

Assure the execution and effectiveness of actions
  • Begin scheduled actions
  • Observe progress of actions
  • Assess effectiveness of actions

4.3 Monitor Situations

Assess and resolve an especially adverse issue/situation
  • Review information on Project concern
  • Ready situation analysis tools
  • Engage situation analysis tools
  • Report findings and identify next steps
  • Reveal any risks or possible improvements
  • Update project plans

4.4 Monitor Incidents

Identify, document, and resolve compliance incidents; rectify their causes and implement plans to avoid recurrence
  • Document and determine incident and its cause
  • Define actions to rectify situation
  • Identify actions to put Project back on track
  • Evaluate effectiveness of above activities
  • Revise project plan
  • Determine extent of strain on project

4.5 Monitor Changes

Handle a Change Request using the Change Management system
  • Assess and accept the change request
  • Evaluate the proposal’s effects on the Project
  • Develop a response plan
  • Revise agreements with suppliers and sub-contractors
  • Reveal any risks or possible improvements
  • Solicit agreements for revised requests
  • Update affected contracts
  • Update affected project plans
  • Get approval to execute the Change

4.6 Monitor Risks

Perform damage control of risks and maintain project track as close to the original as possible
  • Determine extent and controllability of damage
  • Update and engage contingency plan
  • Determine effectiveness and progress of contingency plan

4.7 Monitor Defects

Repair or replace project components that do not meet the requirements defined in the Plans
  • Define the defect
  • Determine an acceptable solution
  • Determine feasibility with Sponsor
  • Outline supplier/contractor requirements
  • Identify risks and possible improvements
  • Assign resource providers
  • Realign affected project plans
  • Realign any affected contracts